Hands using POS device

Maintenance Tips: A Longer Life for your POS System

A POS system is a device that works as both a cash register and an electronic till. Depending on the model, POS systems may even include card readers, barcode scanners, and other peripherals. Those who own a POS system should be aware that these devices are not nearly as resilient as your standard PC. They still require regular maintenance, but the keys to ensuring their longevity are different from those of your computer or smartphone. Use these maintenance tips to keep your POS system running at peak performance.

1. Restart Regularly

When you turn on a computer, your operating system boots up, loads some programs, and then proceeds to do its thing. By contrast, a POS system is more like a fully functional server. The software that runs the device must be updated regularly. This process is called updating, and when it isn’t done regularly enough, your POS system can stop working properly. To keep your device running smoothly and efficiently, you must reboot it at least once every few days.

2. Keep the Device Clean

Bacteria, dust, and other particles can build up inside a POS system, pocking the plastic cartridges and causing them to malfunction. To prevent this, regularly clean your device with a can of compressed air and a soft cloth. When you clean, look for any hard spots inside the system. You can safely use all-purpose wipes to wipe down the device’s keyboard or any plastic components that seem to be nicked by debris. You may also contact POS Maintenance Experts in Boca Raton, FL to do it for you.

3. Back It Up

If you’re going on a long trip, store your POS system in a box or a large bag. This keeps the device from taking up more space than necessary and helps protect it from getting damaged during transit. Backing up your data is important, too. When you back up your system, label the storage devices with the date and time it was created. Also, include any notes that might be necessary to restore the data properly.

4. Use High Quality Printer Paper

You might not think that the paper you use to print invoices and receipts has any effect on your POS system, but it does. The quality of the printer paper you use can affect the lifespan of your POS system. To ensure that your device runs as smoothly as possible, you should only use high-quality, heavy-weight printer paper to print on.

5. Keep the System in a Clean Environment

To ensure optimal performance, keep your device away from water and dust. It’s also a good idea to keep the air running as cleanly as possible. If you do need to take your POS system into a restroom, make sure it’s empty before you bring it inside. This simple step can save you from having to clean out the system the next time it gets dirty.

6. Use Your Fingers, Not pens or Other Sharp Objects

You should handle the touchscreen with your fingers or a clean cloth. You should never use anything sharp to poke or prod at the screen. This goes for pens, pencils, and even fingernails – all sharp objects that might scratch or leave marks on the display.

7. Don’t Leave Your Devices Out in the Sun

Your POS system functions best in an environment with optimal temperature controls. Exposure to extreme temperatures can damage the hardware, causing it to break or malfunction. According to POS Maintenance Experts in Boca Raton, FL, you should never leave your POS system in a hot car or out in the sun.


Your POS system is a valuable investment and well worth the time and effort you put into ensuring it works at peak efficiency. Use these POS maintenance in Boca Raton, FL tips to keep your devices running smoothly for many years to come. You may also contact experts from Datamaxsystem Solutions to perform POS Maintenance in Florida. We offer services that cater to all your POS maintenance needs. You can also request a free consultation today.